How can I integrate external forms with HubSpot to capture lead information?

Step 1: Log in to Your HubSpot Account

• Navigate to the HubSpot homepage.
• Input your login credentials and sign in.

Step 2: Navigate to the Collected Forms Tool

• From the main navigation bar, hover over "Contacts."
• Choose "Forms" from the dropdown menu.
• Once in the forms dashboard, find and click on the "Collected Forms" tab.

Step 3: Enable Collected Forms

• If it's your first time accessing Collected Forms, there might be an "Enable" button.
• Click "Enable" to allow HubSpot to start detecting and capturing submissions from your site's forms.

Step 4: Confirm the HubSpot Tracking Code is Installed

• Ensure the HubSpot tracking code is active on every page of your website with a form.
• This tracking code is essential as it allows HubSpot to detect and capture form submissions.

Step 5: Add Your Website Domain

• Inside the "Collected Forms" section, there might be a field asking for domains to track.
• Input the domain of your website. This tells HubSpot which site(s) to monitor for form submissions.

Step 6: Match Form Fields to HubSpot Contact Properties

• Once HubSpot starts detecting submissions from your forms, it will attempt to map the form fields to existing contact properties.
• For any fields HubSpot cannot automatically match:
• A prompt will appear, allowing you to map these fields manually.
• Ensure all relevant fields are mapped to their corresponding contact properties in HubSpot.

Step 7: Configure Additional Options (Optional)

• Decide how you want to manage duplicate submissions or how to deal with submissions that lack email addresses.
• Set these preferences within the "Collected Forms" settings.

Step 8: Test the Integration

• To ensure everything is working:
• Visit your website.
• Fill out one of your external forms.
• Return to HubSpot and navigate to the "Contacts" section.
• Check if the new contact (from your test submission) appears in the database.

Step 9: Set Up Notifications (Optional)

• If you want to be alerted about new submissions:
• In the "Collected Forms" section, find the "Email notifications" option.
• Input the desired email address to receive notifications.
• Save changes.

Step 10: Regularly Review Captured Data

• Periodically return to the "Collected Forms" tab in HubSpot.
• This will allow you to monitor which external forms are sending data, review new submissions, and ensure data mapping remains accurate.

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